Pilot Projects Vignette Meeting 2010-11-02

Date: November 2, 2010
Time: 11:00 – 11:15am EST
Attendees: Brian Ahier, Noam Arzt, Karen Donovan, Caitlin Ryan

Actions

Date	Action	Status	Owner	Due Date
11/2/10	Draft vignette content for MedAllies	Open	Holly Miller	11/23/10
11/2/10	Draft vignette content for RIQI and VisionShare	Closed	Noam Arzt	11/7/10
11/2/10	Draft vignette content for Redwood MedNet	Open	Brian Ahier	11/23/10
11/2/10	Draft vignette content for MPS and CareSpark	Open	Karen Donovan	11/23/10
11/2/10	Set up Pilot Projects Vignette wiki page, post meeting notes to Communications WG wiki page	Closed	Caitlin Ryan	11/3/10

Meeting Notes
Noam Arzt

• Had a couple conversations in the WG meetings about creating a vignette about the pilots
• He didn’t know what a vignette was, so wanted to have this separate meeting to discuss
• Suggested splitting up the pilots and create a vignette together
• His expectation was that the vignettes would be a paragraph or two of information pulled from what the pilots have already written about themselves
• There could be a short paragraph about what they are trying to achieve and another about when they expect to achieve it, the timing and flow of the Direct Project
• Asked for comments

Karen Donovan

• Thinks Noam is right on target
• Brief description of what the pilot is so people can look at one paragraph and really easily understand which user stories they are addressing
• Isn’t sure how much they will be able to say about the timeframe

Noam Arzt

• Can say something about testing in December
• Beside the pilots that are “resource stuck”, there are 3-5 others that are not resource stuck and sort of have timelines

Brian Ahier

• Should decide elements to include in the vignettes
• Thinks one of those should be a timeline

Noam Arzt

• First paragraph: who, what, when, where
• Second paragraph: timeline

Karen Donovan

• Holly Miller will take on MedAllies

Noam Arzt

• Will do
• RIQI-they have lots of info
• VisionShare- he knows them, has worked with them

Brian Ahier

• Can take Redwood MedNet

Noam Arzt

• Redwood MedNet’s content will be thinner because they don’t at this time have a lot of resources behind them, but it may have advanced

Karen Donovan

• Can take Medical Professional Services
• Can also take CareSpark—sparser, interesting because the VA may be involved
• Asked about the timeline to complete vignette

Noam Arzt

• Aiming for November 30th rollout
• Can present to the Communications WG in advance of that

Brian Ahier

• Might not need a meeting, but a page on the wiki to store the different contributions would be helpful
• Can follow the same pattern so we don’t have wildly different vignettes

Noam Arzt

• Would rather put them on the wiki than do it over e-mail, to follow the rest of the project
• Could have one page with a heading for each or separate pages for each
• Will be easier to see all in one place, so let’s do just one page with headings
• The projects themselves should have some review of these vignettes, even if we are drawing from their information that they have made available, they have the right to review
• Aim for completing, including getting them reviewed by pilots, by the time of the Communications WG meeting on November 23rd
• Three weeks to sort of write, get them looked at, post
• Then another week to tinker with them if the committee doesn’t like something

Caitlin Ryan

• Will create a shell wiki Pilot Projects Vignette page with headings for each pilot
• Will post meeting notes to Communications WG page